Privacy Policy
Last updated: March 29, 2026
1. Data Controller
Responsible for data processing on this website: CargoPilot AI Umman Boztug Email: info@aicargopilot.com The data controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.
2. Collection and Storage of Personal Data
When visiting our website, the following data is automatically collected by the web server (so-called server log files): • IP address of the requesting computer • Date and time of access • Name and URL of the retrieved file • Website from which the access was made (referrer URL) • Browser used and, if applicable, the operating system • Name of the access provider This data is evaluated exclusively to ensure the smooth operation of the website and to improve our service. This data is not merged with other data sources. Processing is carried out in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in improving the stability and functionality of our website.
3. Contact Form
When you contact us via the contact form on our website, the following data is collected: • Full name • Business email address • Company name • Daily shipment volume (optional) • Message (optional) This data is used exclusively to process your inquiry and is stored in our database (PostgreSQL, hosted at Hetzner Online GmbH in Nuremberg, Germany). Processing is based on Art. 6(1)(b) GDPR (pre-contractual measures) or Art. 6(1)(a) GDPR (consent). Your data will be deleted after your inquiry has been completed, unless legal retention obligations apply.
4. Cookies
Our website uses a single functional cookie to store your language preference (key: "cp-lang", values: "en", "de", or "tr"). This cookie is required for website functionality and does not contain personal data. We do not use analytics cookies, tracking cookies, or third-party cookies. No tracking of your user behavior takes place.
5. Hosting
This website is hosted by Hetzner Online GmbH: Hetzner Online GmbH Industriestr. 25 91710 Gunzenhausen, Germany Servers are located in Nuremberg, Germany. Hetzner is a GDPR-compliant hosting provider based in Germany. Usage is based on Art. 6(1)(f) GDPR. We have a legitimate interest in the reliable presentation of our website. Data Processing Agreement: We have concluded a data processing agreement (DPA) with Hetzner that ensures the protection of your data in accordance with GDPR.
6. SSL/TLS Encryption
This website uses SSL/TLS encryption for security reasons and to protect the transmission of confidential content. You can recognize an encrypted connection by the address bar of the browser changing from "http://" to "https://" and by the lock symbol in your browser bar. When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.
7. Cloudflare
We use Cloudflare (Cloudflare, Inc., 101 Townsend St, San Francisco, CA 94107, USA) as the DNS provider for our domain. Cloudflare may act as an intermediary between your browser and our server. Cloudflare may process personal data (particularly IP addresses) as part of DNS resolution. Cloudflare is certified under the EU-US Data Privacy Framework and commits to complying with European data protection standards. More information: https://www.cloudflare.com/privacypolicy/
8. Email Communication
For sending notifications (e.g., confirmation of your contact inquiry), we use Google's email service (Gmail SMTP). Google Ireland Limited Gordon House, Barrow Street Dublin 4, Ireland Google processes your email address and email content during transmission. Google is certified under the EU-US Data Privacy Framework. More information: https://policies.google.com/privacy
9. Rights of Data Subjects
You have the following rights regarding your personal data: • Right of access (Art. 15 GDPR) • Right to rectification (Art. 16 GDPR) • Right to erasure (Art. 17 GDPR) • Right to restriction of processing (Art. 18 GDPR) • Right to data portability (Art. 20 GDPR) • Right to object (Art. 21 GDPR) • Right to lodge a complaint with a supervisory authority To exercise your rights, please contact: info@aicargopilot.com
10. Retention Periods
Personal data is only stored for as long as is necessary for the respective processing purpose or as required by legal retention periods. • Contact form data: Deleted after inquiry completion, at latest after 12 months • Server log files: Deleted after 30 days • Contract data: Retained according to commercial and tax regulations (up to 10 years)
11. Changes to this Privacy Policy
We reserve the right to adapt this privacy policy so that it always complies with current legal requirements or to implement changes to our services. The new privacy policy will then apply to your next visit.